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Intertek
FAQ

Frequently Asked Questions

What is eCosma?

eCosma is an electronic cosmetic notification system implemented by Saudi Food and Drug Authority (SFDA) to regulate manufacturing, importation and marketing of cosmetic products.

What is eCosma notification?

The eCosma system is divided into many sections; these are clearance, domestic manufacture licensing, Warehouse licensing, and product notification besides issuing GMP certificate for the local manufacturer. The first step in the eCosma notification/listing process is the creation of user account and request for licence. Once this step is completed and required information is obtained, the user can initiate the process of cosmetic product notification through the eCosma system and initiate the Warehouse licensing process in parallel.

Is there an official circular mentioning the obligation of eCosma notification plan??

Yes, the official launch of the eCosma and the mandatory notification plan has been published through a circular issued by SFDA (Circular Number 6395 dated 17 December 2014).

What is the purpose of eCosma notification process?

The purpose of eCosma notification is to establish traceability of cosmetic products placed in the Saudi market during the market surveillance carried out by SFDA.

Is this notification process mandatory?

Yes, it is mandatory. The eCosma notification process is fully implemented since 2016 and is mandatory for any Cosmetics and Perfumery products placed in the Saudi marketplace.

The notification/listing reference numbers as well as the Warehouse Licence number is mandatory in order to obtain a Certificate of Conformity for the import of such products into the Kingdom of Saudi Arabia.

Who is responsible for the notification process?

eCosma process has to be initiated by the local Importers/Distributors. The website address is: https://ecosma.sfda.gov.sa

Is the Certificate of Conformity still requested even when the products will be subject to eCosma notification process?

The CoC is still mandatory for each shipment of Cosmetic Products even if these products are subject to the eCosma notification process. Notification and Warehouse Licence numbers shall be available when requesting a Certificate of Conformity.

Does the eCosma replace the Conformity Assessment/Registration which is done by Intertek?

The eCosma Notification does not replace Intertek Conformity Assessment process (Inspection, testing, registration) for the issuance of CoC.

What does the Notification Number look like?

The notification number has alpha numeric format. Example: 2019-COS-XXXXXXX-N-XXXXX

Is the Notification Number required to be provided to Intertek when submitting the request for certification for cosmetic product shipments?

Yes, starting from September 2015, Notification number is mandatory for any request for certification for cosmetic product shipments which are subject to eCosma Notification in accordance with the notification implementation plan.

To get more information about the new SFDA requirements, please feel free to consult the latest version of the SFDA document “Cosmetic Products Clearance Requirements from Customs Ports”, which is available from this link.

Are inflight sales / duty free cosmetic products subject to eCosma, as such products are not to be sold in the Saudi market?

Yes, all cosmetic products must be notified in eCosma.

Are cosmetic products that are supplied to Hotels (as Hotel amenities) subject to eCosma notification?

Yes, all cosmetic products must be notified in ECosma.

What is Warehouse licensing?

Every Importer/Distributor of cosmetic products should have a Warehouse to store their products. This Warehouse should go through a licensing process by SFDA which is part of the eCosma registration process.

What is the format of the Warehouse Licence number?

The Licence number is available on the Warehouse Licence certificate. It is in Arabic and has the following format ٥٦٥٦٥-٥٥-٧٧ رقم الرخصة:  / Licence Number: 56565-55-77.

The following table shows how to decode Indo-Arabic numbers into Arabic numbers:

Indo-Arabic Number Translation

Is the Warehouse Licence number mandatory?

Warehouse Licensing is mandatory since 2018 and should be available when requesting a Certificate of Conformity.

How can Intertek support Exporters/Importers for the eCosma Notification process for Cosmetica and Perfumery Products?

Intertek can support Exporters/Importers in facilitating the eCosma Notification by:

  1. Providing information to Exporters/Importers regarding eCosma process.
  2. Initiating the notification process on behalf of Exporters/Importers. For this purpose the Exporters/Importers should contact Intertek Offices in their countries or Intertek Centre of Technical Expertise for Cosmetics (CTE-C) and provide them with a sub-account created by them in eCosma for an Intertek user in addition to an authorization letter to Intertek to proceed with eCosma process on behalf of Exporters/Importers. Additional documents and manufacturer information may be requested.
Saudi Business Export Guide
Resource Centre